IAIA - Institute of American Indian Arts

Laptop Checkout Policy


The laptop checkout program offers a way for degree-seeking students enrolled full time at IAIA to obtain a laptop for temporary educational use. Faculty and staff of the Institute needing laptops for work use should use department-owned laptops or discuss the need for one with their supervisor. Laptop computers in the check-out program belong to the IAIA community, and each individual should treat these items respectfully.

This policy outlines the responsibilities that students must accept when they check out a laptop computer from the Institute of American Indian Arts (IAIA). This policy applies to all students who check out a laptop computer from the Institute. The Academic Technology department provides support for all IAIA-owned systems which are available for checkout. This includes managing inventory, installation of hardware, network issues, support of core software (i.e., the operating system and standard software), and troubleshooting.

Students of the College may use the same physical laptop within a short span of time; therefore, there are certain risks for laptop users. These include, but are not limited to:

  • Theft of College property – laptops are easy to steal which may make them common targets of theft.
  • Exposure of sensitive information – misplaced or unsecured laptops may expose sensitive information to the public. In addition, confidential files containing sensitive information may be left on the laptop and be seen by another individual who checks out the same machine.
  • Exposure of private information – in addition to information that is sensitive, private information – might also be exposed when the laptop is stolen or checked out by another individual.
  • Damage of College property – laptops are susceptible to damage, both due to their portable nature and their relatively fragile construction.

Borrower Responsibilities

When an IAIA student checks out a laptop, s/he accepts responsibility for safeguarding the laptop itself as well as the data stored on the laptop.

Laptop users are expected to exercise reasonable care and take the following precautions:

  • Take appropriate steps to protect the laptop from theft.
  • Do not leave the laptop unattended in a public area.
  • Do not work on or save sensitive information on a laptop without taking appropriate precautions:
  • Any files the borrower creates and wants to keep should be transferred to his/her personal external device (e.g., flash drive) before the loaner unit is returned.
  • When a laptop is returned to Academic Technology, all personal data is removed. The Institute is NOT responsible for any loss of personal data that that is left on a laptop after its return.
  • Be aware that private information left on the laptop may be visible to others
  • The laptops are periodically re-imaged, which results in the erasure of all files left on the laptop.
  • You are responsible for erasing your files containing your private information before returning the laptop.
  • Academic Technology staff will answer any questions regarding how to protect your privacy.

Take care to protect the laptop from damage

  • Laptops should not be used in locations that might increase the likelihood of damage.
  • Laptops should be kept in a padded carrying case or sleeve during transportation.

Report damage, loss or theft as soon as possible to IAIA Academic Technology Department at 424-5729.

If a laptop is damaged, lost or stolen, the student to whom the laptop was provided will be held responsible for part or all of the cost of repairing or replacing the laptop. The determination of responsibility will be made by the Academic Technology Department.