IAIA - Institute of American Indian Arts

Refund Policy

Withdrawing or Leaving School Before the End of the Semester

Students who receive financial aid funds at IAIA and subsequently withdraw from that same term (for any reason) should be aware of the repercussions withdrawing will have on their financial aid in the current semester and in future semesters.  Financial aid is awarded to a student under the assumption that the student will attend IAIA for the entire period for which the assistance is awarded. The federal government mandates that students who withdraw or fail to complete all scheduled classes within a term may only keep the financial aid they have “earned” up to the time of withdrawal.  Any unearned aid must be returned regardless if it’s already been disbursed.  This situation could result in the student owing aid funds to IAIA, government or both.  The higher number of class days completed, the lower the amount of financial aid that must be returned.

Once a student has completed more than 60% of their scheduled period of enrollment during a semester, the student is allowed to keep 100% of aid (as long as the student completes coursework as displayed on end-of-semester transcripts). 

The formula to determine the percentage of aid earned is:  The number of days completed up to the withdrawal date divided by the total days in the scheduled period of enrollment or term. Any balance that you may owe would depend on the amount of funds received, the date of withdrawal, the student’s charges and if you will be entitled to any refund of tuition and fees for the semester from which you are withdrawing.  Even if you get a refund of tuition and fees, you may still owe IAIA money after the Return to Title IV calculation has been processed.

Refunds of tuition and fees, if applicable, are processed much faster than Return of Title IV, and will sometimes result in a student first receiving a refund and then owing a balance.  Any resulting remaining balance must be paid to IAIA. Financial Aid must calculate any percentage owed and return your unearned percentage within 45 days of your withdrawal.  You will be sent a letter to your mailing address on record detailing what type of aid is being billed and the amount to be returned.

Refunds are returned in the following distribution priority order:

  • Federal Pell Grants for which a Return of funds is required
  • Federal Supplemental Opportunity Grants (SEOG) for which a Return of funds is required
  • Forfeiture/cancellation of any unearned Federal and State Work-study funds
  • State Grants
  • Tribal Scholarships (as directed by the Tribal Agency)
  • IAIA Scholarships (as determined by the Financial Aid Office)

Return of Title IV Funds

Please note that the Return of Title IV Funds functions in conjunction with the IAIA Tuition Refund Policy.

Types of Withdrawals

Official Withdrawal
An Official Withdrawal refers to removing all courses from your schedule and no longer attending the university for a specific term.  A student is also considered an official withdrawal if they drop or withdraw from all current classes in a specific term.  Students who wish to officially withdraw should do so via the IAIA Registrar’s Office.  

Unofficial Withdrawal
An Unofficial Withdrawal refers to a student who remains enrolled in courses in a term, but stops attending all courses and receives all failing or non-passing grades for a semester.  A Return of Title IV funds will be calculated based on the documented last date of attendance and the funds returned to the federal aid programs.  

Retaining eligibility for Financial Aid
Please note that withdrawing may have an effect on your Satisfactory Academic Progress.  When students withdraw at any time during a semester, their financial aid will be cancelled for future terms.  Students will need to contact the Financial Aid Office if they return for future terms, in order to have aid reinstated, if eligible.  Reinstatement of some types of aid may be based on availability of funding.  Students who do not meet Satisfactory Academic Progress may be required to submit an appeal to the Financial Aid Office and/or a follow-up approved Academic Plan.

All students must continue to meet the requirements for eligibility that were necessary for them to receive an offer of assistance.  This includes being admitted to, and completing courses in, a degree program.  Students cannot be in default on previously received financial aid.  All other criteria, as defined by the rules and regulations of the Institutie of American Indian Arts and the federal government, must be met.  For more information, please contact the IAIA Financial Aid Office.

Withdrawal and Refund Policies

A student who withdraws from the college must complete a withdrawal and check-out form before leaving IAIA.

  • It is the student’s responsibility to submit this form to the Registrar’s Office before leaving.
  • The date on the completed form is the official withdrawal date.
  • Charges and financial aid will be pro-rated based on this form.
  • Any money owed to IAIA must be paid or transcripts will be withheld.
  • Refunds will not be made to students who are dismissed through disciplinary action.
  • For details please contact the IAIA Student Accounts Office at 505.424.5732.

Tuition Refund Policy

  • First week of classes:          90% of tuition refunded
  • Second week of classes:     80% of tuition refunded
  • Third week of classes:         70% of tuition refunded
  • Fourth week of classes:       60% of tuition refunded
  • After the fourth week of classes no tuition will be refunded.
  • Refunds will not be made to students who are dismissed through disciplinary action.

Room and Board Refund

To receive a refund, a student who withdraws from IAIA must complete a withdrawal form. This form is available at the Registrar’s Office. The date on the completed form is the official withdrawal date. Any money owed to the Institute is payable on the day of withdrawal. Refunds will not be made to students who are dismissed for disciplinary reasons or who, for academic reasons, are not eligible for refunds on room and board. Subject to the above policy, any refund the student is due will be calculated as follows: If a student withdraws prior to moving into the dorm, room and board will be refunded 100%. Otherwise dorm room and meal plan refunds will be pro-rated based on the number of weeks the student has stayed in the dorm. Any room damage will be deductible.

[Updated 2/24/14]