Payments & Refunds
Payment of Expenses and Fees
Each student is responsible for the payment of all charges, including tuition, room and board, and fees. If parents, guardians, or tribal agencies wish to accept this responsibility, then the student must forward a copy of the statement to them or make arrangements with Financial Services.
Payment is due at the time of registration. If a student is eligible for financial assistance from a tribe or other agency, and payment has not been received from the awarding agency, the student will be granted a deferment in that amount upon receipt of a signed award letter. A student’s registration may be cancelled if all fees are not paid or a payment plan has not been approved by Financial Services. Students whose financial obligation has not been met through financial aid resources may be eligible for a deferred payment plan.
Deferred payment will be handled on an individual basis through Financial Services. To be eligible for a deferred payment schedule, students must have no prior obligation to the Institute for American Indian Arts (IAIA) and must sign a promissory note to Financial Services. If a deferred payment plan is contracted or extended, the student must pay one-third of his/her balance by registration and the remainder by the last day of the month prior to the end of the semester. A payment plan will be negotiated with Financial Services. Students will not receive transcripts, statements of matriculation or a diploma until all financial obligations to IAIA are cleared or satisfactory arrangements have been made with Financial Services. Students will not be allowed to register for subsequent semesters until their outstanding account has been paid in full or further arrangements are made with Financial Services.
A student who withdraws from the Institute must complete a withdrawal or check-out form before leaving the Institute. It is the student’s responsibility to complete and submit this form to the Registrar before he or she leaves. This form is available from the Academic Dean or the Academic Advisor Coordinator. The date on the completed form is the official withdrawal date. Charges and financial aid will be pro-rated based on this date. Any money owed to the Institute must be paid or transcripts will be withheld. Refunds will not be made to students who are dismissed through disciplinary actions.
Financial Aid Disbursements
Financial aid awards will be applied toward student charges of tuition, room and board, fees, and deposits. Students whose charges are less than financial aid received will be issued a check from Financial Services. Financial aid checks will be available on the Friday after the last day to drop classes without appearing on transcripts, or/and after receipt of an agency check by Financial Services. Refunds will be based only on actual payments received from students, not financial aid awards applied to the account. Full-time students who receive federal financial aid and drop below 12 hours will have their financial aid reduced accordingly (see also Financial Aid Section).
Refunds for federal Title IV programs shall be made according to the following distribution priority list:
- Federal Pell Grant Program
- Federal Supplemental Education Opportunity Grant Program
- State Grants
- Tribal Scholarships
- IAIA Scholarships
- The Student
First week of classes: 90% of tuition refunded
Second week of classes: 80% of tuition refunded
Third week of classes: 70% of tuition refunded
Fourth week of classes: 60% of tuition refunded
Fifth week of classes: 50% of tuition refunded
No tuition refunds will be made after the ninth week of the semester.
Room and Board Refund
If a student withdraws prior to moving into the dorm, room and board will be 100% refunded. Dorm room and meal plan refunds will be pro-rated on the number of weeks the student has stayed in the dorm. Any damage will be deductible.
To receive a refund, a student who withdraws from the Institute must complete a withdrawal form. This form is available at the Registrar’s Office. The date on the completed form is the official withdrawal date. Any money owed to the Institute is payable on the day of withdrawal. Refunds will not be made to students who are dismissed for disciplinary reasons or who, for academic reasons, are not eligible for refunds on room and board.